FREE EMAIL TEMPLATE GENERATOR
Email templates for tradies
Payment reminders, progress updates, quote follow-ups and job wrap-ups written for you. Professional enough for the client, and still sounding like you.
Chasing an invoice without sounding aggressive is a genuinely hard writing problem, and most tradies solve it by not sending the email at all. Pick the purpose, set the tone, and get a message you can send in ten seconds.
The emails you put off writing
Where client comms quietly cost you money
Payment chasers feel awkward
You do not want to sound like a debt collector, so the email never gets sent and the invoice keeps ageing.
Quotes go quiet
A quote with no follow-up is a quote you probably lost. Most tradies never send the second email.
Writing takes too long
Staring at a blank email at 8pm, rewriting the same sentence, is not what you got into the trade for.
How the Email Template Generator works
Pick the purpose
Job summary, progress update, payment reminder, quote follow-up, thank you, or something custom.
Set the tone
Professional, friendly, or casual. Add urgency if the invoice is well overdue.
Copy and send
Get a subject line and a full email ready to paste into your mail app.
An example of what the Email Template Generator produces
A preview of the kind of document you get back. Yours is built from the job you describe, so the detail will differ.
Email: Payment reminder
Example output from the Email Template Generator. You get your document in the tool, ready to read, copy and send. Word and PDF export is a Pro feature.
What the Email Template Generator does
Payment reminders that work
Firm without being rude, with the amount and due date built in.
Quote follow-ups
The nudge that turns a quiet quote into a won job, without sounding desperate.
Three tones
Professional, friendly, or casual, so the email matches the client and still sounds like you.
Subject line included
The bit most people get wrong, written to actually get opened.
Written from your phone
Fire off the follow-up between jobs, not at 9pm from the kitchen table.
Reusable for every job
Same purposes come up constantly. Generate, tweak, send, move on.
Email Template Generator questions
Is the email template generator free?
Is the email template generator free?
Yes. The Email Template Generator is on the free plan. Pick your purpose and tone, and copy the email straight out of the tool. No credit card needed.
What kinds of emails can it write?
What kinds of emails can it write?
Job summaries after completion, progress updates, payment reminders, quote follow-ups, general updates, thank you notes, and custom messages you brief yourself.
Will it sound like a robot wrote it?
Will it sound like a robot wrote it?
You choose the tone: professional, friendly, or casual. It is written to sound like a tradie talking to a client, not a corporate template.
Can I edit the email before sending it?
Can I edit the email before sending it?
Yes. Copy it out and change anything you like. It is a starting point that removes the blank page, not a script you have to follow.
How do I chase a late payment without damaging the relationship?
How do I chase a late payment without damaging the relationship?
Be factual, not emotional. Reference the invoice number, the amount, and the due date, restate the agreed terms, and give a clear next step. The payment reminder purpose does exactly that, and you can add urgency if it is well overdue.
Does it send the email for me?
Does it send the email for me?
No. It writes the subject line and body, and you copy them into your own email client or send from the tool. You stay in control of what actually goes out.
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Try the Email Template Generator free
Create your account, describe your job, and download your document in minutes. No credit card to start.