FREE DAY LOG GENERATOR
Day log and site report generator
Turn site photos and a few rough notes into a structured daily report. Progress, delays, and variations documented properly, ready to send to the builder or keep for your own records.
The day log is the paperwork that protects you. When a client argues about a delay six weeks later, a dated record with photos ends the conversation. Trouble is, nobody wants to write one at 5pm. Snap the photos, dump the notes, and get a clean report back.
The record you only miss when you need it
Why site diaries never get written
Photos sit in your camera roll
Hundreds of site shots with no context, no dates that mean anything, and no way to find the one you need.
Delays go undocumented
Crane was late, access was blocked, the other trade had not finished. Nobody wrote it down, so it never happened.
Disputes come down to memory
Without a dated record, a variation argument turns into your word against theirs, and that rarely ends well.
How the Day Log Generator works
Snap and dump
Upload your site photos and type or paste rough notes. Dot points are fine.
Get a structured report
Progress, delays, variations, and next steps organised into a clean, dated daily report.
Send or file it
Share it with the builder or client straight from the tool. Pro users export it as Word or PDF to file.
An example of what the Day Log Generator produces
A preview of the kind of document you get back. Yours is built from the job you describe, so the detail will differ.
Progress Report: Riverside Apartments, Level 6
Summary
Riser rough-in progressed across Levels 5 and 6 and is now complete to the Level 6 landing. Crane access was delayed this morning, which cost approximately 40 minutes of productive time. The client raised a request for an additional EV charger on Level 6, which is outside the current scope and has been logged as a potential variation.
Work completed
- Riser rough-in completed to Levels 5 and 6, all conduit fixed and labelled.
- Cable pulled to the Level 6 distribution board and left tailed for termination.
- Penetrations through the Level 5 slab drilled and prepared for fire collars.
- Site tidied, all offcuts and packaging removed from the work area.
Delays / issues
- Crane access held up from 7:10am to 7:50am while another trade completed a lift. Two crew stood down for the duration.
- Level 6 landing was still being screeded on arrival, restricting access to the eastern riser until midday.
Potential variations
- Client requested an additional EV charger circuit to the Level 6 car space. Not in the current scope. Estimated at $1,180 inc. GST, pending written approval.
Evidence
4 site photos attached: riser rough-in Levels 5 and 6, slab penetrations prepared for fire collars, and the Level 6 landing screed restricting access.
Next steps
- Install fire collars to the Level 5 and Level 6 slab penetrations tomorrow.
- Terminate the Level 6 distribution board once the board is mounted.
- Await written approval on the EV charger variation before ordering materials.
Example output from the Day Log Generator. You get your document in the tool, ready to read, copy and send. Word and PDF export is a Pro feature.
What the Day Log Generator does
Photos into the report
Upload site photos straight from your phone and have them land in a structured, dated document.
Dated and defensible
A proper record of what happened and when, which is exactly what you need if a dispute lands.
Delays and variations captured
Flags the things that cost money later: hold-ups, scope changes, and work left outstanding.
Word and PDF export (Pro)
Export a professional report for the builder. Free users get the full report in the tool to copy and send.
Written from the ute
Do it in two minutes before you drive off, not from memory three days later.
Builder-ready format
Structured the way head contractors expect a site diary to read.
Day Log Generator questions
Is the day log generator free?
Is the day log generator free?
Yes. The Day Log Generator is on the free plan. Upload your photos and notes and you get the full report generated in the tool, ready to read, copy and send. No credit card needed. Exporting it as a Word or PDF document is a Pro feature.
Can I include site photos?
Can I include site photos?
Yes. Upload photos straight from your phone and they are incorporated into the dated report rather than sitting loose in your camera roll.
What is the difference between a day log and a site diary?
What is the difference between a day log and a site diary?
They are the same thing in practice. Both are a dated record of what happened on site: progress, delays, variations, weather, and who was there. The tool produces a structured version of exactly that.
Will a day log help in a dispute?
Will a day log help in a dispute?
A contemporaneous dated record with photos is far stronger than recalling events months later. It is not legal advice, but it is the record that usually settles arguments about delays and variations.
Can I send it to the builder or head contractor?
Can I send it to the builder or head contractor?
Yes. Share the report straight from the tool by email or SMS, or copy it into your own system. Pro users can export it as a Word or PDF document to attach and file.
How long does it take to write one?
How long does it take to write one?
About two minutes. Upload the photos, dump your notes as dot points, and the structured report is drafted for you.
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Try the Day Log Generator free
Create your account, describe your job, and download your document in minutes. No credit card to start.